Last updated: April 29, 2026

SPACEFORM SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ (“SPACEFORM”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

This Privacy Policy explains how we collect, use, and protect personal data submitted through our website contact form.

1. Data Controller

The controller of your personal data is:

SPACEFORM SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
Czarnowiejska 36 / C5/017
30-054 Kraków
Poland

KRS: 0001161290
NIP: 6772523066
REGON: 541167149

Email: office@spaceform.eu

2. Personal Data We Collect

When you submit a message through our contact form, we may collect the following personal data:

  • First name
  • Last name
  • Phone number
  • Email address
  • Message content
  • Any additional information you voluntarily provide

We may also collect technical information necessary for website security and functionality, such as IP address or server logs.

3. Purpose and Legal Basis of Processing

We process your personal data for the following purposes:

a) Responding to inquiries submitted through the contact form

To communicate with you and respond to your request.

Legal basis: Article 6(1)(f) GDPR – our legitimate interest in handling business inquiries and communication.

b) Taking steps prior to entering into a contract

Where your inquiry relates to potential cooperation, services, or commercial matters.

Legal basis: Article 6(1)(b) GDPR – processing necessary prior to entering into a contract.

c) Compliance with legal obligations

Where required by applicable law.

Legal basis: Article 6(1)(c) GDPR.

4. Data Recipients

We may share your personal data only where necessary with trusted service providers supporting our business operations, such as:

  • Website hosting provider (Webflow)
  • Email service providers
  • IT service providers
  • Legal or regulatory authorities where required by law

All such providers process data under appropriate contractual and security safeguards.

5. International Transfers

Some service providers may process data outside the European Economic Area (EEA). Where this occurs, we ensure appropriate safeguards are in place, such as:

  • European Commission adequacy decisions, or
  • Standard Contractual Clauses approved by the European Commission.

6. Data Retention

We retain personal data only for as long as necessary for the purposes described above, including:

  • To respond to your inquiry
  • To maintain business correspondence records
  • To comply with legal obligations
  • To establish, exercise, or defend legal claims

Data no longer required will be deleted or securely anonymized.

7. Your Rights Under GDPR

Subject to applicable law, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your data (“right to be forgotten”)
  • Restrict processing
  • Object to processing based on legitimate interests
  • Data portability (where applicable)
  • Withdraw consent (if processing is based on consent)
  • Lodge a complaint with a competent supervisory authority

In Poland, the supervisory authority is the President of the Personal Data Protection Office (UODO).

To exercise your rights, contact us at: office@spaceform.eu

8. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.

However, no method of internet transmission or storage is completely secure.

9. Cookies

Our website does not currently use analytics cookies or tracking technologies for statistical or marketing purposes.

Technical cookies essential for website operation may still be used by the website platform or hosting provider.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes. The latest version will always be available on this page.

11. Contact

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact:

SPACEFORM SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
Email: office@spaceform.eu